Courses

Learning Made Easy.

Utilizing MedTrainer’s learning system makes it easy to assign, manage and complete training from any location at any time.


Course Catalog User Guide

Course Catalog User Guide


Courses

Does MedTrainer offer continuing education courses, if so, who are they accredited by?

Yes. We offer American Nurses Credentialing Center's Commission (ANCC), California Board of Registered Nursing (CA BRN), and  American Dental Association Continuing Education Recognition Program (ADA CERP) courses.

Concerns or complaints about a CE provider may be directed to the provider or to the Commission for Continuing Education Provider Recognition at ADA.org/CERP.

How does one auto-assign course(s) for existing employees?

In order for this functionality to be available for Admins, a particular setting has to be turned on prior.
Please contact your CSM to enable this feature, if you are unsure who your CSM is, email us at support@medtrainer.com

Step 1: Log in at MedTrainer  

Step 2: Select Organization Management

Step 3: Select Company Settings

Step 4: Select the Reminders tab

Step 5: Select yes for the fourth option "Auto Re-assign Courses"

Step 6: Select Save


Note: Because this has not been turned on with the previous assignments the assignment would have to be reassigned in order for the auto-assign to kick in for the assignments.

What is the purpose of the filter section (the column on the right) in the course catalog module?

Within the course catalog, there is a filter section, located on the right side of the module, where it will facilitate users to find courses. The filtering section is composed by Dimensions or General Topics (which are in bold) and the general topic contains facets or subtopics that are used as a filter to find courses.

For example, if you wish to view courses on Regulatory Compliance, (click on the downbar arrow) and you may select the subtopic of your choice, to pull courses on CMS, CDC, HIPAA, and more! Again, just select the box of the subtopic you wish to find courses on.

Another Example is to select more than one filter you would like to pull courses on OSHA and HIPAA requirements for ASCs, you will need to select the Healthcare Industry: ASC and OSHA and HIPAA, which is found in the Regulatory Compliance Dimension.


Using these filters will help you find courses that are specific to your organization and needs! 

How does an Admin assign a course? 

Step 1: Log in at MedTrainer  

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Search for the course.
You may either use the search bar to search for course, the filter section (located on the right side of the screen), or manually scroll the the pages in the catalog
Step 4: Select the blank box of the course you wish to assign
Step 5:  Select the person icon located at the top of the catalog in the light blue ribbon

Step 4: Fill in appropriate fields and assign the course to the appropriate employee(s), and select assign

How can an Admin assign multiple courses at once?

Step 1: Log in at MedTrainer  

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Select the blank box of the courses you wish to assign

Step 4:  Select the person icon located at the top of the catalog in the light blue ribbon

Step 5: Fill in appropriate fields and assign the course to the appropriate employee(s), and select assign

Disclaimer: Only Super Admins/Admins can assign courses to their employees

Can Student level employees self-assign courses?

Yes. Students have access to the Courses Catalog module, where they can only self-assign course(s) among themselves.
Course self-assignment enables self-directed learning so employees can expand their knowledge with no administrative burden.
Admins may need to enable this feature. Follow the steps below to learn how.

Step 1: Select Organization Management > Company Settings
Step 2: Select the Modules tab at the top of the Company Settings page
Step 3: Locate the Course Catalog Section
Step 4: Change the Course Catalog Permissions for Enable students to self assign courses to yes


How does an Admin unassign a course?

Step 1: Log in at MedTrainer   

Step 2: Go to your Admin Dashboard

Step 3: Under “Team Assignments” search for the course that you want to unassign

Step 4: Click on the unassign button

Step 5: Select the employee(s) that you would like to unassign

Step 6: Click on the unassign button

How does an employee take a course?

On the left hand column, select My Student Dashboard. Following that, under the "My Courses" section, select the assigned course and click the "Start" button to begin OR they can visit MT | Learning, and select My Course Assignments module, to find the course(s) they have been assigned too. 

What are course bundles?

Course Bundles are customizable bundles that allow you to group courses by the topic of your choice. 

How are course bundles created?

Step 1: Log in at MedTrainer  

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Search for courses manually or use the filter section to add courses to insert in a bundle
Step 4: Select the blank box of the courses you wish to add 

Step 5: Find the light blue ribbon at the top of the catalog page, and select the square icon. If you hover over the icon, it will say "add to bundle" - please select that icon
Step 6: Select Create New Bundle
Step 7: Enter a name for the bundle
Step 8: Select Create Bundle
Step 9: Now insert the Courses to the bundle by selected Add to Bundle, to save

How to insert courses into an existing course bundle

Step 1: Log in at MedTrainer  

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Search for courses manually or use the filter section to add courses to insert in a bundle
Step 4: Select the blank box of the courses you wish to add 

Step 5: Find the light blue ribbon at the top of the catalog page, and select the square icon. If you hover over the icon, it will say "add to bundle" - please select that icon
Step 6: Select the existing bundle  
Step 7: Select add to bundle  

Where can I find existing course bundle, courses created from the course authoring tool or course loader?

In the course catalog, visit the filter section (located on the right side of your screen) Select Type, then select:
User Created: for courses that have been created using the course authoring tool (CAT) or course loader
Bundle: Course Bundles 

How does one delete a course created using the Course Authoring Tool or Course Loader?

Step 1: Log in at MedTrainer  

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Select Type, then User Created
Step 4: Select the blank box of the course you wish to delete
Step 5: Select the "trashcan" icon to delete the course 

If a bundle is created only for a specific location will all the other locations see or be affected by this?

By default, the system will show the bundle to all locations but we do have a setting available that will limit the availability of the bundle to specified locations. 

How does one create and auto-assign course bundles with a new hire? 

Admins can set particular criteria based on Location, Department, Position, and account level and the system will automatically assign a predesignated set of bundles or courses and safety plans to any new users created in the system at the moment they are created. 

How can I change the due date for course(s) for a specific location?

Admins cannot change the due date for a specific location, but there is a process you can follow to do what change the due date employee by employee on that location:

Step 1: Log in at MedTrainer  

Step 2: Click Admin Dashboard

Step 3: On the right side of the course title where you have the number of users

Step 4: Once the users are displayed you will see an option that says “due date”

Step 5: Click on the little calendar icon in order for you to change the due date one by one for the employees that belong to that location

Group Learning 

What is group learning? 

Group learning is where the admin will assign a course to a group of employees, which is taken as a group, on a specific date and time.

How does a student take a course in a group learning session?

Log into your student account, select MT Learning, then select group learning. You will be directed to a new page, where you will select the course you wish to take as a "group." Once you select "continue" you will checkmark students that are present to take the course, and un-checkmark the student(s) that are absent. Once a selection has been made, select the "confirm employees are present" button. Following that, it will direct you to a new page where you will select "continue with group training." Following that,  the course will begin. 

How does one retrieve a course certificate from a group learning session?

Once you pass the quiz, a notification will appear on your screen and will designate you to retrieve your certificate. Following that, it will take you to My Student Dashboard, where you will scroll down and go to the "my courses" section, and select "completed" (green tab). Find the course you'd wish to retrieve the certificate. Below "Action" select the "accept" button, and it will as you to "confirm participation" once the button is selected, under "Action" click on the "arrow icon" and download the certificate. 

How does an Admin assign a group learning session? 

Step 1: Log in at MedTrainer 

Step 2: On the left-hand column, select MT Learning, then select "Courses"

Step 3: Search for the course.
You may either use the search bar to search for course, the filter section (located on the right side of the screen), or manually scroll the the pages in the catalog
Step 4: Select the blank box of the course you wish to assign
Step 5:  Select the person icon located at the top of the catalog in the light blue ribbon
Step 6: Fill in the appropriate fields to assign the course

Step 7: Before you assign the course, make sure you enable the "Group Learning" setting

Step 8: Again, fill in the appropriate fields and select "Assign"


How does a Super Admin / Admin. enable auto accept Group Courses?

This is enabled by the Admin or Super Admin.
This can be configured in Organization Management > Company Settings > General Settings

My Course Assignments

What is the My Course Assignments module?

The My Course Assignments module allows users to easily manage all of their course assignments and view by status, download certificates, export reports, etc. The “My course assignments” module, is available for any user has the MT Learning product enabled.

Any Super Admin, Admin, or Student will be able to access it and see their assignments.

The My Course Assignments will show you all the Past due, On time, and Completed assignments you have with the following information:

How does an employee start or continue a course?

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Once in the My Course Assignments module, locate the course you want to start/continue
Step 4: Select the start course or continue course button located next to the progress bar

Note: Depending on the progress, the play button will change from start course to continue course.

Step 5: After selecting the play button, you will be taken to the normal course taking process

How does an employee download a certificate?

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Locate the completed course you want to download the certificate for
Step 4: Select the row to the corresponding completed course
Step 5: Once it is selected, at the top of the table you will see the available options
Step 6: Select the “Download” icon
Step 7: The certificate will be downloaded

How does an Super Admin. / Admin. start a a Group Learning course in My Course Assignments?

You can start/continue the group course ONLY IF YOU are designated as the Manager of it

It is important to note that there can be 2 different scenarios for this:
Scenario 1: You can be designated only as the manager of the course
Scenario 2: You are not only designated as the manager but also you are a participant to take the course, so you will get the completion certificate also.

If you are in scenario 2, you will be able to start/continue the group course from this facility also.
If you are in scenario 1, you will not be able to start/continue the group course in My Course Assignments, you will have to complete the group course from the Group Learning facility.

Scenario 2
In order to start/continue with the Group Learning course, follow these steps below:
Step 1: In My Course Assignment Module, locate the group course you are the manager for
Step 2: Select the start/continue button
Note: Depending on the progress, the play button will change from “start group course” to “continue group course”
Step 3: After selecting the play button, you will be redirected to the group course taking process

How does a user confirm participation in a Group Learning Course in My Course Assignments?

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Locate the completed course you want to confirm the participation for
Step 4: Select the row to the corresponding completed course
Step 5: Once it is selected, at the top of the table you will see the available options
Step 6: Select the confirm participation icon
Step 7: Confirm your participation by selecting the confirm button on the modal that appears
Step 8: After confirming, you will see the download icon instead of the confirm participation on

Remember you will have to confirm the participation once the manager completes it, so you can download the certificate of the course.
If your company doesn’t have auto accept group courses setting enabled, you have to confirm participation in group courses. 

How does an employee claim CEUs?

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Locate the completed course you want to claim the CEUs for
Step 4: Select the row to the corresponding completed course
Step 5: Select Claim CEUs icon
Step 6: Select the license you want to claim the CEUs with or add a new one
Step 7: Select the Claim button

How does an employee  select an Accreditation Organization BEFORE completing a course? 

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Start the course
Step 2: If the course is linked to any Accreditation Organization you will be taken to the Accreditation Organization selection process
Step 3: Select the Accreditation Organization that better fits your role
Step 4: Continue with the normal course taking process

How does an employee select an Accreditation Organization AFTER completing a course? 

Step 1: Log into https://lms.medtrainer.com/  
Step 2: Select Learning > My Team Assignments
Step 3: Locate the completed course, select the corresponding row
Step 4: If the course is linked to an Accreditation Organization, a cap icon will be displayed at the top
Step 5: Select the cap icon
Step 6: You will be taken to the Select Accreditation page
Step 7: Select the Accreditation Organization that better fits your role
Step 8: Select next
Step 9: After finishing this process you will be able to download the updated certificate